How To Produce A Great Catalog

When getting started with a catalog, the first step is to decide who’ll take the lead on this mammoth undertaking. Do you have someone in-house who can take it on or likes that type of work? That’s one option to consider. It’s also important to consider the level of work you expect. Unless the proper training is there, you’ll likely not receive the caliber of work you’d get from professionals who create catalogs regularly as their primary job.

Outsource Or Divide And Conquer

Most importantly, analyze this project like you would any project with your business. It’s easy for projects like these — ones that are completely different than what your team is accustomed to — to capture a huge amount of your staff’s time and energy. Figure out what’s the best use of time for your team and how you can accomplish the goal most effectively, economically and efficiently. In this respect, it may be beneficial to outsource the project.

To keep from being overwhelmed, break your catalog project down into smaller, more manageable bites, and tackle them one at a time. Even if you work on several portions at the same time (and you likely will), the fear factor is far lower with this approach than assigning one person to start at the beginning and slog through the entire project.

Start by establishing a basic outline, then divide and conquer. A typical layout includes:

• Introduction/welcome letter
• Information about the company
• New products and special offers
• Product selection (establish your list, then go in search of images)
• Specs and ordering (inventory, shipping, minimum orders)
• Index

Information To Include

How do you know what information to include, and how much of it? Start by taking a look at your audience and asking yourself some questions like:

• Are you reaching brokers, growers, retailers or consumers?
• Will you need a different version for different audiences, or will your catalog need to have different sections to meet different needs?
• Do you want customers to use your catalog as a cheat sheet to eMail your sales team or as a handy reference to go through page-by-page when they call customer service to place their order?
• How much information should you put into your tome? Is this more of a quick reference or the end-all-be-all guide to your greenhouse?
• Will you have an online version, whether with integrated shopping cart technology or a simple clickable reference?

Deciding the last question up front means your designer can build the catalog in a way that makes conversion easier. There’s not enough space here to get into all of the elements of electronic catalog design; that’s a whole different animal. But even if you start by uploading a PDF to your website, that’s still a digital option that makes it easier for customers to do business with you.

Answer each of these questions; then consider what to include. If you’re selling plants, think about genus, species and variety names, common name, container, tray or plug size, sun requirements, height, spread, color, hardiness zone, culture, availability and, of course, price.

Few catalog elements beget arguments like price. Every company has its own policy about whether to include it, and managers have many different opinions. Consider whether you are making it easier for the customer or making it easier for the competition to grab a chunk of your business. Are you locking yourself in or leaving the door open for those who seek transparency of business? The best decision is the one that’s right for you.

Stick To A Style

Consistency is as comforting for you as it is for your reader. This means more than standard fonts and colors, although those are key to any operation’s identity.

Think about how you will handle the plant names. It is proper to use the full botanical name (Aquilegia caerulea) on first reference, and after that it can be listed as A. caerulea. Aquilegia c., while convenient, should not be used. Italics should be used in both cases. Unlike botanical names, there is no consistent rule for capitalizing common names. Will you use purple fountain grass or Purple

Fountain Grass? Will you use single quotes around variety names (correct usage) or forego them for simplicity?

These may seem like mundane or maddening musings, but they’re the foundation of a great book. The attention to detail presents a professional image and helps position you as an expert. Plus, they make it easy for your customers to know exactly what you’re talking about. We can’t say it enough; don’t make your customers work for it. If they have to stop and think, it may stop the sale.

The 8 Most Misspelled Words In Horticulture

(Don’t laugh … the easy ones often get overlooked!)

1. Variety
2. Accommodate
3. Commitment
4. Dependent
5. Commercial
6. Vernalization
7. Perennial
8. Foliage

Edit Your Content Carefully

Once you’ve got your rough draft, proofread it. Then proofread again and again. It typically takes at least three reads to see all of the blips and bumps in a document. Read on the first pass for basic grammar, the second for quirks in your collection and the third from the raw view of your customer, someone who’s never seen this before.

Be sure to list patent and trademark information correctly.
Ideally, get at least three different sets of eyes on the catalog before it goes to print. In the best-case scenario, you’ll bring in members of your team from different areas of the company with completely different viewpoints. You’ll be amazed what they notice.

Leave a Reply

More From Business Management...
cannabis-planted-in-a-greenhouse

September 29, 2016

The 10 Most Common Misconceptions About Greenhouse Cannabis Production

In an emerging market such as cannabis, there can be a lot of bad information out there. One greenhouse supplier points out some common myths.

Read More

September 28, 2016

Pennsylvania Greenhouse Grower Applying For Cannabis License

Allen Wagner of Wagner’s Greenhouse in Grandview, PA, hopes to become one of 25 applicants — among as many as 150 — chosen for a grower-processor license.

Read More
The-Capitol

September 28, 2016

How The November Election Might Affect The Legalization Of Cannabis

National polls indicate Americans are largely divided on the topic, while this year’s presidential candidates generally feel it’s a state issue.

Read More
Latest Stories
cannabis-planted-in-a-greenhouse

September 29, 2016

The 10 Most Common Misconceptions About Greenhouse Cann…

In an emerging market such as cannabis, there can be a lot of bad information out there. One greenhouse supplier points out some common myths.

Read More

September 28, 2016

Pennsylvania Greenhouse Grower Applying For Cannabis Li…

Allen Wagner of Wagner’s Greenhouse in Grandview, PA, hopes to become one of 25 applicants — among as many as 150 — chosen for a grower-processor license.

Read More
The-Capitol

September 28, 2016

How The November Election Might Affect The Legalization…

National polls indicate Americans are largely divided on the topic, while this year’s presidential candidates generally feel it’s a state issue.

Read More
Vogel Alcove NGB Therapeutic Grant Winner

September 27, 2016

National Garden Bureau Announces Horticulture Therapy G…

The NGB’s annual grant program, Growing for Futures, recently selected three therapeutic gardens that will receive grants totaling $5,000.

Read More
cuttings-facility

September 27, 2016

How Global Suppliers Of Unrooted Cuttings Are Working T…

The world’s top vegetative producers discuss how they continue to evolve to overcome challenges and embrace opportunities to help growers and the varieties supply chain.

Read More
Employees separate the plants by stem count, bud development and height. “This process allows us to respond more quickly to specific requests from customers,” Van Wingerden says

September 22, 2016

AmericanHort Hosting Webinar On Overtime Rule Complianc…

The webinar takes place on Thursday, Sept. 29. AmericanHort is also throwing its support behind the Overtime Reform and Enhancement Act.

Read More
customer-base

September 21, 2016

6 Creative Ways To Expand Your Business

Marketing experts offer tips to help you catch the attention of new customers and grow your business.

Read More
OSU ATI Greenhouse

September 21, 2016

Your Support Is Essential For Current And Future Studen…

September is back to school time, and that means renewed opportunity to support the young people who are electing to pursue careers in horticulture. I continue to hear from growers of all sizes, from all over the country, that there just are not enough qualified graduates of two- or four-year horticulture programs. We also need to be active in promoting careers in horticulture to those who are not aware of the opportunities available. There have been some great success stories in this area recently. At University of Florida (UF) last fall, Anna Ball and Dr. Marvin Miller of Ball Horticultural Co. joined UF’s Dr. David Clark in an introductory environmental horticulture couse that’s open to any major. After the class, the line of students waiting to talk with Ball, Miller, and Clark was out the door. It is so important, Ball says, for each of us, individually and collectively to […]

Read More
Pansy ‘Cool Wave Blue Skies’ (Wave)

September 20, 2016

PanAmerican Seed Settles Alleged Trade Sanction Violati…

PanAmerican Seed, a division of Ball Horticultural Co., has been charged with violating trade sanctions to Iran over a number of years. According to a release from the U.S. Treasury department, PanAmerican Seed made 48 indirect sales of seeds to two Iranian distributors. The company shipped the seed to consignees based in countries in Europe and the Middle East. PanAmerican Seed’s customers then arranged for the re-exportation of the seeds to Iran. The release states that the Office of Foreign Assets Control (OFAC) determined PanAmerican Seed did not voluntarily self-disclose the alleged violations to OFAC, constituting an egregious case. “We believe that the settlement was extreme; however the alternative was to litigate with the U.S. government, which would take months, if not years,” says Todd Billings, Chief Financial Officer for Ball Horticultural Co. When asked what Ball Horticultural Co. has done to ensure that violations to trade sanctions do not […]

Read More
young-plants

September 20, 2016

The Top Young Plant Growers, And Four Critical Challeng…

In Greenhouse Grower’s 2016 Top Young Plant Growers Survey, growers discuss the latest challenges and opportunities in fulfillment, shipping, labor, and crop protection.

Read More
Dual Income No Kids (DINK) Young Couple

September 16, 2016

What You Need To Know About DINKs

DINKs (Dual Income, No Kids) are quickly becoming one of the fastest-growing demographics that marketers are targeting.

Read More
MANTS

September 15, 2016

Registration Is Now Open For MANTS 2017 In Baltimore

The 2017 Mid-Atlantic Nursery Trade Show takes place Jan. 11-13 in Baltimore, MD, and will feature more than 1,000 exhibitors from the green industry.

Read More
farwest-2016-photobooth

September 14, 2016

Farwest 2016 Marked By Expert Discussions On Green Indu…

Attendance at the 2016 Farwest Show in Portland was up 6% from last year, as visitors sought to learn more about emergent market opportunities.

Read More
Workers at Golden State Bulb Growers clean Calla tubers and select the best quality bulbs, placing them on conveyors to be graded, counted and sorted in the new system

September 13, 2016

Newly Signed California Law Expands Overtime To Farmwor…

The new law, which will be phased in beginning in 2019, is the first of its kind in the nation to end the 80-year-old practice of applying separate labor rules to agricultural laborers.

Read More
RISE New Governing Board 2016

September 11, 2016

RISE Appoints New Leadership, Hands Out Awards During 2…

“Our members’ enthusiasm is high, and we had great engagement as we work together to set objectives for 2017 and beyond,” said Aaron Hobbs, RISE President. “Our work ensures a vibrant future for our industry, so we can continue to deliver cutting-edge solutions to solve people’s pest and plant health problems.”

Read More
Workers at The Farm at Green Village

September 10, 2016

Now Is The Best Time To Demand Federal H-2B Program Sup…

Congress is expected to pass a continuing resolution spending bill in the near future, and whether or not that measure includes an H-2B returning worker exemption could impact your labor supply for 2017.

Read More
Cavicchio Greenhouses

September 6, 2016

Cavicchio Greenhouses Wins Inaugural Sustainability Awa…

The Sudbury, MA, growing operation sustains more than 250 acres of annuals, perennials, and nursery stock, with a number of practices to mitigate its impact on the environment.

Read More
Charlie Hall Feature Image

September 6, 2016

10 Insights From Charlie Hall’s Green Industry Economic…

With the uncertain current economic climate, Texas A&M economist Charlie Hall says now may be the perfect time to invest — as long as you do it smartly.

Read More
[gravityform id="35" title="false" description="false"]