How To Produce A Great Catalog

When getting started with a catalog, the first step is to decide who’ll take the lead on this mammoth undertaking. Do you have someone in-house who can take it on or likes that type of work? That’s one option to consider. It’s also important to consider the level of work you expect. Unless the proper training is there, you’ll likely not receive the caliber of work you’d get from professionals who create catalogs regularly as their primary job.

Outsource Or Divide And Conquer

Most importantly, analyze this project like you would any project with your business. It’s easy for projects like these — ones that are completely different than what your team is accustomed to — to capture a huge amount of your staff’s time and energy. Figure out what’s the best use of time for your team and how you can accomplish the goal most effectively, economically and efficiently. In this respect, it may be beneficial to outsource the project.

To keep from being overwhelmed, break your catalog project down into smaller, more manageable bites, and tackle them one at a time. Even if you work on several portions at the same time (and you likely will), the fear factor is far lower with this approach than assigning one person to start at the beginning and slog through the entire project.

Start by establishing a basic outline, then divide and conquer. A typical layout includes:

• Introduction/welcome letter
• Information about the company
• New products and special offers
• Product selection (establish your list, then go in search of images)
• Specs and ordering (inventory, shipping, minimum orders)
• Index

Information To Include

How do you know what information to include, and how much of it? Start by taking a look at your audience and asking yourself some questions like:

• Are you reaching brokers, growers, retailers or consumers?
• Will you need a different version for different audiences, or will your catalog need to have different sections to meet different needs?
• Do you want customers to use your catalog as a cheat sheet to eMail your sales team or as a handy reference to go through page-by-page when they call customer service to place their order?
• How much information should you put into your tome? Is this more of a quick reference or the end-all-be-all guide to your greenhouse?
• Will you have an online version, whether with integrated shopping cart technology or a simple clickable reference?

Deciding the last question up front means your designer can build the catalog in a way that makes conversion easier. There’s not enough space here to get into all of the elements of electronic catalog design; that’s a whole different animal. But even if you start by uploading a PDF to your website, that’s still a digital option that makes it easier for customers to do business with you.

Answer each of these questions; then consider what to include. If you’re selling plants, think about genus, species and variety names, common name, container, tray or plug size, sun requirements, height, spread, color, hardiness zone, culture, availability and, of course, price.

Few catalog elements beget arguments like price. Every company has its own policy about whether to include it, and managers have many different opinions. Consider whether you are making it easier for the customer or making it easier for the competition to grab a chunk of your business. Are you locking yourself in or leaving the door open for those who seek transparency of business? The best decision is the one that’s right for you.

Stick To A Style

Consistency is as comforting for you as it is for your reader. This means more than standard fonts and colors, although those are key to any operation’s identity.

Think about how you will handle the plant names. It is proper to use the full botanical name (Aquilegia caerulea) on first reference, and after that it can be listed as A. caerulea. Aquilegia c., while convenient, should not be used. Italics should be used in both cases. Unlike botanical names, there is no consistent rule for capitalizing common names. Will you use purple fountain grass or Purple

Fountain Grass? Will you use single quotes around variety names (correct usage) or forego them for simplicity?

These may seem like mundane or maddening musings, but they’re the foundation of a great book. The attention to detail presents a professional image and helps position you as an expert. Plus, they make it easy for your customers to know exactly what you’re talking about. We can’t say it enough; don’t make your customers work for it. If they have to stop and think, it may stop the sale.

The 8 Most Misspelled Words In Horticulture

(Don’t laugh … the easy ones often get overlooked!)

1. Variety
2. Accommodate
3. Commitment
4. Dependent
5. Commercial
6. Vernalization
7. Perennial
8. Foliage

Edit Your Content Carefully

Once you’ve got your rough draft, proofread it. Then proofread again and again. It typically takes at least three reads to see all of the blips and bumps in a document. Read on the first pass for basic grammar, the second for quirks in your collection and the third from the raw view of your customer, someone who’s never seen this before.

Be sure to list patent and trademark information correctly.
Ideally, get at least three different sets of eyes on the catalog before it goes to print. In the best-case scenario, you’ll bring in members of your team from different areas of the company with completely different viewpoints. You’ll be amazed what they notice.

Leave a Reply

More From Business Management...
bailey-nurseries-team-feature

December 5, 2016

How Bailey Nurseries Has Found Solutions To The Labor Shortage

A changing seasonal workforce led this Minnesota-based company to explore new labor sources through the H-2A program and refugee organizations, and it’s working out for the better.

Read More
Trays move on an overhead conveyor to the end of the production line, where workers carefully pack the cleaned, sized, graded, counted and sorted Calla tubers

November 29, 2016

Texas Judge Halts Overtime Rule; Here’s What It Means For Greenhouse Growers

According to Craig Regelbrugge at AmericanHort, the injunction against the overtime rule is welcome news for horticulture.

Read More
griffin-andrea-nelson-and-bill-watson

November 22, 2016

Griffin Adds Two Industry Veterans To Its Sales Team

Bill Watson and Andrea Nelson, the newest members of Griffin, answer questions about the state of the horticulture industry, and their role in moving it forward.

Read More
Latest Stories
bailey-nurseries-team-feature

December 5, 2016

How Bailey Nurseries Has Found Solutions To The Labor S…

A changing seasonal workforce led this Minnesota-based company to explore new labor sources through the H-2A program and refugee organizations, and it’s working out for the better.

Read More
Trays move on an overhead conveyor to the end of the production line, where workers carefully pack the cleaned, sized, graded, counted and sorted Calla tubers

November 29, 2016

Texas Judge Halts Overtime Rule; Here’s What It Means F…

According to Craig Regelbrugge at AmericanHort, the injunction against the overtime rule is welcome news for horticulture.

Read More
griffin-andrea-nelson-and-bill-watson

November 22, 2016

Griffin Adds Two Industry Veterans To Its Sales Team

Bill Watson and Andrea Nelson, the newest members of Griffin, answer questions about the state of the horticulture industry, and their role in moving it forward.

Read More

November 21, 2016

How Building New Markets Can Reduce Dependency On Your …

Greenhouse Grower Editor Laura Drotleff says a smart and sustainable business goes beyond boundaries to create more demand outside of traditional channels.

Read More
griffin-expo

November 11, 2016

Griffin Announces Dates For Its 2017 Grower & Retai…

The events will take place Aug. 23-24 in Massachusetts, and Sept. 27-28 in Pennsylvania.

Read More

November 8, 2016

AmericanHort Hosting Lean Flow-Focused Webinar On Novem…

The webinar is the first in a series that will cover how Lean Flow affects your marketing, your customers, and your product offerings.

Read More
oregon-lean-flow

November 8, 2016

Oregon Nursery Lean Consortium Welcomes New Grower Memb…

The Oregon Nursery Lean Consortium, which helps the horticulture industry learn and apply Lean principles, is inviting greenhouse and nursery growers — and their suppliers — to join its 2017 program.

Read More
Great Lakes Expo

November 7, 2016

Greenhouse Growers Expo Will Focus On Improving Plant Q…

Sessions at the Greenhouse Growers Expo, which takes place in Grand Rapids, MI, in December, will focus on maintaining and increasing plant quality through successful rooting of cuttings, disease and pest management, and plant disorder diagnostics.

Read More
hoffman-nursery-owners

November 7, 2016

Hoffman Nursery Embarks On New Opportunities In Green I…

Thirty years ago, John and Jill Hoffman set off on an epic adventure to grow ornamental grasses. Today, Hoffman Nursery continues to evolve, and through its leadership, the operation is helping to secure a position for horticulture on one of the next great frontiers — green infrastructure.

Read More
urban-crops-pieter-de-smedt-and-maarten-vandecruys

November 3, 2016

Belgium-Based Vertical Farming Specialist Urban Crops O…

The opening of the new office in Miami, FL, is part of a continued expansion plan for the company, which creates tailored growth structures that are turnkey, automated, robotized, and able to be integrated into existing production facilities.

Read More
giving-tuesday

November 3, 2016

American Floral Endowment Once Again Joins Giving Tuesd…

On Tuesday, Nov. 29, floral industry supporters are encouraged to make a tax-deductible, year-end donation to AFE to help it continue providing benefits for all segments of the industry.

Read More
americanhort-plug-and-cutting-conference-2016

November 1, 2016

AmericanHort’s Plug And Cutting Conference Tackles Bioc…

The event included a grower tour, biocontrols workshop, and educational sessions focused on water management, labor, pest and disease control, and smart production strategies for great plug quality.

Read More
2015 GROW Summit_discussion shot

October 28, 2016

How We Can Inspire Millennials To Get Involved In Horti…

By uniting our efforts, we can attract new generations of growers and consumers to the horticulture industry, starting when they are young.

Read More
americann-cannabis-facility-in-massachusetts

October 27, 2016

Large Cannabis Greenhouse On The Horizon In Massachuset…

A Colorado company is preparing to build the largest marijuana greenhouse in Massachusetts, a sprawling, high-tech complex that could eventually expand to nearly 1 million square feet, depending on whether voters in the state approve the sale of marijuana for recreational use in November.

Read More
The tradeshow at the Cannabis Business Summit & Expo — outside of the occasional 1960s vibe, perhaps — would feel familiar to most growers

October 26, 2016

Las Vegas Will Host Two Premier Cannabis Events In Nove…

The Marijuana Business Conference And Expo and the World Of Cannabis Summit each take place in mid-November.

Read More
Cannabis Close Up

October 26, 2016

Cannabis Growers Try To Become More Sustainable

As cannabis production continues to increase in some areas, one question seems to be coming up more and more: What is the most sustainable way to grow cannabis?

Read More
american-floral-endowment-horticulture-careers-video

October 26, 2016

New American Floral Endowment Video Creates Awareness A…

The American Floral Endowment (AFE) has created a video to promote careers in floriculture and horticulture and to inform students about AFE scholarship and internship programs.

Read More
greenhouseconnect-2016-welcome-reception

October 25, 2016

Growers And Suppliers Discuss Long-Term Strategic Needs…

Greenhouse Grower’s annual event, held in Park City, UT, earlier this month, brought 19 growers together with 25 suppliers for two days of one-on-one discussions geared toward solving problems and generating new ideas.

Read More
[gravityform id="35" title="false" description="false"]